Rackson process walkthroughs
Screenshot walkthroughs for the recurring Rackson system processes — prelim reports, COS audit, labor reports, period-end tie-out, and the weekly ACH upload.
Step-by-step system walkthroughs specific to the Rackson engagement, each converted from a recorded process document with its screenshots.
Source: the five process documents in the Rackson SharePoint process folder, each of which has an accompanying screen recording. See Source documents for the recordings and their runtimes.
The walkthroughs
How these relate to the close
| Walkthrough | Cadence | Close checklist |
|---|---|---|
| Running and delivering prelim reports | Each period | WD3 — Send Preliminary Financials |
| Store and corp labor reports | Each pay period | Feeds the prelim package |
| COS % audit report | Each period | After inventory is posted |
| Period end financial report tie out | Each period end | Before the period is closed |
| Weekly ACH bank file upload | Weekly | Outside the close cycle |
The COS % audit report and the prelim reports are also documented as workpapers — see RRS prelims and RCY prelims — where the emphasis is on what to review and which thresholds matter. The pages here cover how to produce them.
Conventions used in these walkthroughs
- Always overwrite a defaulted date. Several Intacct reports default the As of date to today rather than period end. Every one of these processes calls this out because it silently pulls the wrong period.
- Save forward under the current period's file name, matching the naming used for the prior period's file in the same folder.
- Nothing internal goes to the client site. Do not upload internal working files, credential sheets, or anything other than the finished reports to the client-facing SharePoint site.
Related
- Review process — what a reviewer does with these outputs
- Close calendar — when each runs
- Report distribution — the scheduled packages, separate from these manual deliveries