Rackson Restaurants Group

Rackson Restaurants Group is a two-entity, full-cycle outsourced accounting engagement on Sage Intacct, plus a set of weekly operational reporting services that were transitioned over from a Rackson employee.

Source: Rackson Exec Summary.docx (client transition summary, July 2026), Rackson_Workpaper_Instructions.docx, and Rackson_RRS_RCY_Review_Process.docx. See Source documents for the full manifest and the recorded walkthroughs.

The two entities

Rackson Restaurants LLC

RRS · Entity E01 — Burger King franchise operator, roughly 95 stores, multi-state. The larger and more complex of the two: 48 workpapers across 10 categories per period.

Rackson Cayenne LLC

RCY · Entity E04 — Dave's Hot Chicken (DHC), roughly 12 active stores, with active new-store pre-open tracking and a closed-store reclass in progress. 24 workpapers across 9 categories.

The two entities tie out to each other through an intercompany elimination step each period — see Intercompany tie-out.

The transition summary and the workpaper instructions count workpapers slightly differently (45/9 and 16/7 versus 48/10 and 24/9). The workpaper instruction counts above are the ones to rely on, since they are derived from the actual table of contents.

Where to start

Key people

Who owns which workpaper on both sides, and who to contact when something doesn't tie.

Close calendar

The two-week close rhythm and the workday-by-workday task sequence.

Workpapers

Every balance sheet workpaper, import file, and closing entry, by category.

Review process

The reviewer's path through the balance sheet and P&L, account by account.

Processes

Screenshot walkthroughs — prelims, COS audit, labor reports, tie-out, weekly ACH.

Reference

The 154-report Intacct inventory, GL account groups, distribution lists, and payroll GL mapping.

Scope of the engagement

Workstream	Covered here
Monthly/period close for both entities	Workpapers and Review process
Prelim financial reporting to the client	Processes
Weekly operational reporting (inventory, attainment, prime cost, DHC weekly, Vena, Permit HQ)	Weekly reporting services
Debt and note tracking	Debt schedules
AP processing, payroll processing	Firm-wide SOPs — out of scope for this section

Systems behind the numbers

System	What it feeds
Sage Intacct	The general ledger and financial statements for both RRS and RCY. Every period-close entry ultimately posts here.
RTI	BK food and labor variance exports, period-end inventory run, transfers data for RRS.
R365 (Restaurant365)	RCY sales verification, DHC store-level sales via the DSS export, DHC Stock Count Detail for inventory.
Loop	Automated delivery platform reconciliation — DoorDash, Uber Eats, Grubhub — for both concepts.
Vena	Financial reporting and budget modeling; reconciled to Intacct periodically rather than driving the close.
BK Assistant	Team Performance & Restaurants export used for FSS scoring.
ProWork	Actual RGM hours for attainment reporting, and the payroll GL detail behind the labor reports.
RAD	Feeds DHC weekly reporting alongside R365, RTI, and Loop.
Fyle	AmEx two-card sync feeding the AmEx coding and liability reclass workpaper.
Cass Information Systems	Processes utility bills on Rackson's behalf; accruals reverse as actual bills arrive.
Factura AI	Reads POS/loyalty vendor invoices (100+ per period) rather than a manual or EDI process.

Entity-level detail on stores, states, and per-entity systems is on Entities and systems.

Open matters

Two things carry real exposure and are tracked on their own pages:

Open items and risks

The consolidated handoff list — access confirmations, ownership splits, and unresolved client follow-ups.

NYC Commercial Rent Tax

An unresolved compliance question on NYC Dave's locations, pending store addresses and lease rents from Rackson.

Data-to-account matrix — every recurring concept mapped to its GL account, entity, source document, and owner
Accounting SOPs — the firm-wide method this engagement sits on top of