Example artifacts and external references

Paystatement Example.pdf — an example pay statement, useful as a visual reference alongside Payroll concepts. Check it for real employee data before sharing it anywhere. StatePaidSickLeaveLaws.pdf — a Department of Labor publication. Linked to the DOL source from Payroll concepts instead of being reproduced, so it stays current.

Open gaps — these two need converting

Freddy's Operations Playbook.pdf (3.3 MB) — a client-specific operations playbook. It likely warrants its own page or client section. Not yet reviewed. Bank Auto Match.pdf (602 KB) — appears to cover the same ground as Bank transaction automation, but this has not been confirmed. Someone should check whether it holds anything the two bank automation pages don't. Neither could be converted automatically — text extraction returned no usable content, which suggests they are image-based or scanned. Both need a person to read them.

Supporting Materials and Source Inventory

Q: Duplicates of content already converted

ERC Brew Vendor Letter (ACH Payments).pdf ERC Brew ACH Payment Onboarding.pdf Both are PDF versions of vendor onboarding letters that also exist as Word documents. Their content is consolidated into Vendor EFT onboarding letters.

Not every file in the source library became a page. Templates, example workbooks, and raw data files are more useful in their native format, so they stay in SharePoint and are indexed here instead.

Source library: SharePoint → Accounting Team → Shared Documents → Processes and Procedures

Converted to pages: 42 Word documents · Left as attachments: 32 spreadsheets, 3 CSVs, 6 PDFs, 1 HTML export, 1 video

Templates and examples

These are the working files staff actually open alongside a procedure.

File	Area	Used with
`Sales Entry Example.xlsx`	Sales	Sales journal entry
`Bank Recon Balance Sheet Support.xlsx`	Bank reconciliation	Bank reconciliation concepts
`CC DIT R365 Template.xlsx`	Cash and credit card	Credit card verification
`DIT Example.xlsx`, `DIT Balance Sheet Examples.xlsx`, `Delivery DIT General Guidance.xlsx`	Delivery in transit	Delivery in transit
`Inventory and COGS Example.xlsx`	Inventory	Inventory and COGS
`Book.xlsx`	Fixed assets	Fixed assets
`Accrued Payroll Example.xlsx`	Accrued payroll	Payroll concepts
`Sales Tax Summary by State.xlsx`	Sales tax	Accrued sales tax
`Sample Sales Tax BS Recons.xlsx`	Sales tax	Accrued sales tax
`Sample Sales Tax Return Recons.xlsx`	Sales tax	Accrued sales tax
`Trend Example.xlsx`	Financial analysis	Financial analysis
`Manual Check Log & Deposit Log Template.xlsx`	Accounts payable	Stuffing checks
`AP Framework.xlsx`	Accounts payable	AP overview
`AP Training Checklist.xlsx`	Accounts payable	Onboarding an AP team member

Sales Tax Summary by State.xlsx is the most broadly useful of these — it holds each state's rate, whether prepayments are required, and filing deadlines. Worth a look before filing in an unfamiliar state.

Delivery service process workbooks

The delivery in transit folder contains provider-specific reconciliation workbooks, plus a set of in-progress test versions.

File	Provider
`Uber Delivery Recon Process using Payment Details.xlsx`	Uber
`DD Process Using Transaction Summary Reports.xlsx`	DoorDash
`summarizedTransactions_*.csv` (2 files)	DoorDash — sample export data

A Process Tests subfolder holds seven workbooks with names like Door Dash Template-Rackson P8 In Progress, Grub Hub REC-Rackson Test, and Caleb Format P6 2022 - Door Dash Rec Raine. These are works in progress and personal test copies, not approved templates. The firm's own document list flags the DIT process docs as "Need to clean this up and update." Confirm with the accounting manager which workbook is current before using any of them.

Client-specific processes

File	Client
`ROSE RESTAURANTS PROCESSES.xlsx`	Rose Restaurants
`URBAN ROOTS PROCESSES.xlsx`	Urban Roots
`Freddy's Operations Playbook.pdf`	Freddy's
`Freddy's R365 Vendor EDI Feeds.xlsx`	Freddy's

The MarginEdge invoice processing SOP is also client-specific — written for The Charter Oak Group.

Legacy documents

The AP department keeps a Legacy Docs folder. Treat these as historical unless someone confirms otherwise.

File	Notes
`Check stuffing log.xlsx`	Referenced by Stuffing checks — confirm whether this is still the live log
`EDI Vendors Current and Future.xlsx`	Vendor EDI feed tracking
`Plate IQ line item detail.xlsx`	Plate IQ line item data
`Vendors to remove line item processing.csv`	Vendor cleanup list
`Large client invoices 1.1.23-9.30.23.xlsx`	Historical invoice data, 26 MB

Training material

File	Notes
`Factura Training.mp4`	674 MB video. Too large to host in the docs repo — link to it in SharePoint or move it to a video platform and embed.
`PBI_Training.html`	A 10 MB single-file HTML export. Worth reviewing to see whether its content duplicates or extends these pages.
`Payroll Quiz.docx`	Converted — see Payroll knowledge check
`AP Training Checklist.xlsx`	AP onboarding checklist

PDFs not converted

Six PDFs were left as attachments. Reasons differ, and two are genuine gaps.

ERC Brew Vendor Letter (ACH Payments).pdf
ERC Brew ACH Payment Onboarding.pdf

Both are PDF versions of vendor onboarding letters that also exist as Word documents. Their content is consolidated into Vendor EFT onboarding letters.

Paystatement Example.pdf — an example pay statement, useful as a visual reference alongside Payroll concepts. Check it for real employee data before sharing it anywhere.
StatePaidSickLeaveLaws.pdf — a Department of Labor publication. Linked to the DOL source from Payroll concepts instead of being reproduced, so it stays current.

Freddy's Operations Playbook.pdf (3.3 MB) — a client-specific operations playbook. It likely warrants its own page or client section. Not yet reviewed.
Bank Auto Match.pdf (602 KB) — appears to cover the same ground as Bank transaction automation, but this has not been confirmed. Someone should check whether it holds anything the two bank automation pages don't.

Neither could be converted automatically — text extraction returned no usable content, which suggests they are image-based or scanned. Both need a person to read them.

Documents referenced but stored elsewhere

These are cited by the SOPs but live outside the Processes and Procedures library, in SharePoint → Accounting Team → Accounting Documents → 1099 Reporting:

File	Referenced by
`W9 Mail Merger.xlsx`	Add a new vendor — columns A–H must be completed for every potential 1099 vendor
`What is a 1099 Transaction.docx`	Add a new vendor — background for staff unfamiliar with 1099 vendors

The firm's own document list

Processes and Procedures Document List.docx tracked which concepts, examples, balance sheet recs, responsibility docs, and process docs existed per area.

This list has been superseded by this section's navigation. It was largely blank, several entries referenced filenames that no longer matched the library, and one carried the note "Need to clean this up and update." The gaps it revealed are recorded in Known gaps.

Accounting SOPs overview — the full list of known gaps
PBI vs. client responsibilities