RCY — Payroll and maintenance
The RCY in-house maintenance JE and the RCY side of the G&A labor allocation reclass.
Two workpapers. Both are the RCY counterpart of an RRS process, and the labor reclass shares a single import file across both entities.
Source: Rackson_Workpaper_Instructions.docx — Part II, Payroll & Maintenance.
80500 — In-house maintenance JE
Owner: Betsy
The Intacct dimension balance report for acct 80500 (In-House Maintenance) for entity E04, showing period activity posted to DHC admin location 2091021 only.
The report shows acct 80500 with the period balance at location 2091021. Illustrative P5: $656.82 — significantly smaller than the RRS maintenance book, and likely a single contractor charge.
Confirm with Jeff what the period total is made up of — trace to the AP bill or the Fyle charge that drove the posting.
If the charge was coded to the wrong location — it should have been a specific DHC store location rather than the pooled 2091021 — prepare a reclassification JE before finals.
If the maintenance amount is material and represents a capital improvement, escalate to Jeff for capitalization review.
RCY maintenance activity is much lighter than RRS. If no entries appear in a period, confirm that no maintenance work was performed and note accordingly in the workpaper.
Files: RCY_P5_2026_In_House_Maintenance.xlsx
In Intacct this appears as "Reclass Ops Maintenance payroll costs." The allocation method changed recently — all in-house maintenance is now allocated evenly across all stores rather than region-by-region. Maintenance allocations to DHC currently run through labor allocations. See In-house maintenance allocation.
Labor reclass — G&A labor allocation reclass
Owner: Betsy
The same G&A labor reclass import used for RRS also contains RCY allocations. Reclasses move G&A employee payroll costs from pooled DHC admin locations to the appropriate RCY operating entities or new-store opening cost centers.
Review the IMPORT tab — it contains all labor allocation GJ entries for both RRS and RCY. Identify rows where the LOCATION_ID corresponds to RCY locations (prefix 200xxxx or 2091xxx).
Confirm the employee numbers (EE IDs in the Memo column) are correctly allocated. G&A employees who split time between RRS and RCY should have their labor split according to the agreed allocation percentages.
For employees supporting the DHC-01354 opening, allocate their payroll to acct 88250 (Pre-Open) at location 2001354 rather than to operating expense.
Import IMPORT_P5_Labor_Reclass.csv — this single file covers both entities. The import posts to RRS and RCY per the SOURCEENTITY column (E01 = RRS, E04 = RCY).
After import, run GL detail for accts 88200 and 88250 under entity E04 to confirm RCY allocations posted correctly.
Files: IMPORT_P5_Labor_Reclass.xlsx · IMPORT_P5_Labor_Reclass.csv
The full workbook mechanics — sheet structure, the journal entry pattern, adding and removing employees, and troubleshooting — are on Labor reclass import.
Format-drift watch-out. The client has removed rows from their source file before sending without notice, which breaks downstream formulas if pasted blind. Always compare the incoming file's row/column layout to the prior period before pasting. See Labor reclass and bonus review.
Related
- Labor reclass import — the workbook that produces this entry
- In-house maintenance allocation — the step-by-step allocation mechanics
- RCY pre-open and closed store — where DHC-01354 pre-open labor lands