---
title: "Rackson process walkthroughs"
sidebarTitle: "Overview"
description: "Screenshot walkthroughs for the recurring Rackson system processes — prelim reports, COS audit, labor reports, period-end tie-out, and the weekly ACH upload."
icon: "list-check"
---

> **For AI agents:** the complete documentation index is at [llms.txt](/llms.txt). Append `.md` to any page URL for its markdown version.

Step-by-step system walkthroughs specific to the Rackson engagement, each converted from a recorded process document with its screenshots.

<Info>
  **Source:** the five process documents in the Rackson SharePoint process folder, each of which has an accompanying screen recording. See [Source documents](/internal/customers/rackson/reference/source-documents) for the recordings and their runtimes.
</Info>

## The walkthroughs

<Columns cols={2}>
  <Card title="Running and delivering prelim reports" icon="file-export" href="/internal/customers/rackson/processes/running-prelim-reports">
    Run the Corp and Store prelim packages for both entities, save internally, and deliver to the client SharePoint site.
  </Card>
  <Card title="COS % audit report" icon="magnifying-glass-dollar" href="/internal/customers/rackson/processes/cos-audit-report">
    Generate the report, isolate the pink-flagged outlier stores with Excel's colour filter, and file it.
  </Card>
  <Card title="Store and corp labor reports" icon="users" href="/internal/customers/rackson/processes/labor-reports">
    Pull payroll GL detail from ProWork, split by brand and Corp/Store level, and save to the Prelims folder.
  </Card>
  <Card title="Period end financial report tie out" icon="link" href="/internal/customers/rackson/processes/period-end-report-tie-out">
    Run the core financial reports and tie cash, net income, and the clearing account across them.
  </Card>
  <Card title="Weekly ACH bank file upload" icon="building-columns" href="/internal/customers/rackson/processes/weekly-ach-upload">
    Generate the ACH file in Intacct, validate and submit through TD Bank, and confirm back in Intacct.
  </Card>
</Columns>

## How these relate to the close

| Walkthrough | Cadence | Close checklist |
|---|---|---|
| Running and delivering prelim reports | Each period | **WD3** — Send Preliminary Financials |
| Store and corp labor reports | Each pay period | Feeds the prelim package |
| COS % audit report | Each period | After inventory is posted |
| Period end financial report tie out | Each period end | Before the period is closed |
| Weekly ACH bank file upload | **Weekly** | Outside the close cycle |

<Note>
  The COS % audit report and the prelim reports are also documented as **workpapers** — see [RRS prelims](/internal/customers/rackson/workpapers/rrs-prelims) and [RCY prelims](/internal/customers/rackson/workpapers/rcy-prelims) — where the emphasis is on **what to review and which thresholds matter**. The pages here cover **how to produce them**.
</Note>

## Conventions used in these walkthroughs

- **Always overwrite a defaulted date.** Several Intacct reports default the **As of** date to today rather than period end. Every one of these processes calls this out because it silently pulls the wrong period.
- **Save forward under the current period's file name**, matching the naming used for the prior period's file in the same folder.
- **Nothing internal goes to the client site.** Do not upload internal working files, credential sheets, or anything other than the finished reports to the client-facing SharePoint site.

## Related

- [Review process](/internal/customers/rackson/review-process/overview) — what a reviewer does with these outputs
- [Close calendar](/internal/customers/rackson/close-calendar) — when each runs
- [Report distribution](/internal/customers/rackson/review-process/report-distribution) — the scheduled packages, separate from these manual deliveries