---
title: "Entities and systems"
sidebarTitle: "Entities and systems"
description: "Store counts, states, and source systems for Rackson Restaurants (RRS/E01) and Rackson Cayenne (RCY/E04), and which system feeds which number."
icon: "sitemap"
---

> **For AI agents:** the complete documentation index is at [llms.txt](/llms.txt). Append `.md` to any page URL for its markdown version.

Rackson operates two entities on Sage Intacct under common ownership. They run **parallel workbooks and an almost identical review sequence** — treat a process documented for one concept as applying to the other unless a page says otherwise.

<Info>
  **Source:** `Rackson Exec Summary.docx` sections 1 and 6, and `Rackson_Workpaper_Instructions.docx` Part I / Part II headers.
</Info>

## Rackson Restaurants LLC — RRS · E01

- **Brand:** Burger King franchisee, approximately **95 locations**.
- **Sales tax footprint:** NJ, OH, NY, MD, PA.
- **Workpapers:** 48 across 10 categories per period — the larger and more complex of the two entities.
- **Platform:** Sage Intacct (GL).
- **Systems:** RTI (BK food and labor variance, inventory export), Loop (delivery reconciliation), Vena (reporting/budgeting), BK Assistant (FSS/attainment data), ProWork (labor hours), Freebird.

## Rackson Cayenne LLC — RCY · E04

- **Brand:** Dave's Hot Chicken (DHC), approximately **12 active stores**.
- **Active store events:** new-store pre-open tracking (DHC-01354, Brookfield CT) and at least one closed-store reclass in progress (DHC-01498).
- **Workpapers:** 24 across 9 categories per period.
- **Platform:** R365 + Sage Intacct.
- **Systems:** Sage Intacct (GL), R365 (sales verification, DSS export for store-level sales, Stock Count Detail), Loop (delivery reconciliation).

<Warning>
  At least one NYC Dave's location ("Urban Dave's") sits in a Commercial Rent Tax compliance gray zone. See [NYC Commercial Rent Tax](/internal/customers/rackson/nyc-commercial-rent-tax).
</Warning>

## Additional brands in the chart of accounts

The chart of accounts carries Food Sales accounts for concepts beyond the two documented here:

| GL account | Concept |
|---|---|
| 41000 | Food Sales — BK (Burger King) |
| 41100 | Food Sales — DHC (Dave's Hot Chicken) |
| 41300 | Food Sales — Cinnabon |
| 41400 | Food Sales — Popeyes |
| 41500 | Non-Food Sales |

<Note>
  **Open question.** Whether Cinnabon and Popeyes represent additional concepts inside the current relationship, co-branded locations within RRS, or legacy accounts no longer in use has not been confirmed. Cinnabon at minimum is live — a handful of Cinnabon-branded add-on locations are **not captured in the standard Loop feed** and their deposit-in-transit must be added to the delivery reconciliation manually. Confirm current scope with the engagement lead before assuming these are out of scope.
</Note>

## Which system feeds which number

| System | Feeds |
|---|---|
| **Sage Intacct** | General ledger and financial statements for both entities. All period-close entries post here. |
| **RTI** | BK food and labor variance exports, period-end inventory run, transfers data (RRS). |
| **R365** | RCY sales verification; DHC store-level sales via the DSS export; DHC Stock Count Detail for inventory. |
| **Loop** | Delivery platform reconciliation — DoorDash, Uber Eats, Grubhub — both concepts. |
| **Vena** | Financial reporting and budget modeling; separate from the Intacct close but reconciled to it periodically. Vena-vs-Intacct comparison is a recurring meeting agenda item. |
| **BK Assistant** | Team Performance & Restaurants export used for FSS scoring. Also the system Rackson would need to grant PBI direct access to — currently a workaround via email forward. |
| **ProWork** | Actual RGM hours worked (attainment reporting) and payroll GL detail (labor reports). |
| **RAD** | Feeds DHC weekly reporting alongside R365, RTI, and Loop. |
| **BK Prime Costs Master File** | Weekly-updated, period-to-date food-cost workbook. Feeds prime cost reporting, not the GL close directly. |
| **Fyle** | AmEx two-card sync feeding the AmEx coding and liability reclass workpaper. |
| **CONA loan statements + SWAP daily mark** | RRS debt — term loan, DDTLs, accrued interest, and the interest rate swap mark-to-market. |
| **Simmons loan statements** | RCY debt — term loan and DDTLs. |
| **Sysco / US Foods invoices** | Food supplier invoice count and cost-of-sales audit. |
| **BKC invoices** | Royalty and ad fund accrual matching (RRS). |
| **GL Adjustment Workbook** | Non-AP coding corrections each period — franchise fee capitalizations, utility credit reclasses, McLamore accruals. |

## Known system limitations

<AccordionGroup>
  <Accordion title="Loop's native Intacct integration is not used">
    Loop can post directly to Intacct, but it writes **one entry per delivery service per store**. At roughly 95 stores across 3 services that is far too granular to review, so PBI consolidates through its own import template instead. See [Delivery service reconciliation](/internal/customers/rackson/review-process/delivery-service-reconciliation).
  </Accordion>
  <Accordion title="Utilities cannot be independently verified">
    Billing periods frequently don't align to a calendar month, and several providers will not grant PBI direct online access even where online access exists for other utility types. Where access exists, statements are pulled directly; otherwise the client sends statement screenshots.
  </Accordion>
  <Accordion title="Intacct's report writer cannot sum across rows">
    It can only combine column plus column. This is why Adjusted EBITDA is built as a computation account group (`G3 - Net Income + G1 - EBITDA add backs`) rather than a spreadsheet-style total. See [Intacct reporting infrastructure](/internal/customers/rackson/review-process/intacct-reporting).
  </Accordion>
  <Accordion title="Cash flow reports cannot split disposal proceeds from gain/loss">
    The client has asked to see sale proceeds shown separately from the associated gain or loss on large asset dispositions. Intacct's standard report format does not support that presentation — this is an accepted limitation rather than something to engineer around.
  </Accordion>
</AccordionGroup>

## Related

- [Data-to-account matrix](/internal/customers/rackson/data-to-account-matrix) — the account-level version of the table above
- [Intacct reporting infrastructure](/internal/customers/rackson/review-process/intacct-reporting) — how the 154 Intacct reports are actually built
- [ProWork GL mapping](/internal/customers/rackson/reference/prowork-gl-mapping) — how payroll maps to GL accounts by brand, location, and position